Before you begin

• You'll need to have reserved the use of the room from the School of Social Work Front Desk, room 220A.
• Decide whether or not you'll need to display computer video & sound, & microphone audio to 306 A only (separate mode) or 306 A & B at the same time (combined mode).

How to use the A/V system in Room 306

Jump to Setup
Jump to Using The Provided Desktop Computer
Jump to Room Audio
Jump to Microphones
Jump to WebCamera
Jump to Using Your Own Device
Jump to Troubleshooting & Tips

SETUP

Locate the touch panel (with the words "crestron" at the bottom) on the podium desk as seen here:

Touch the center of that panel

The touch panel will wake up & the bottom of the screen will tell you if the room is in Combined or Separate mode as seen here:

or

• Combined mode means
  • that Computer Video & Computer Audio from the 306 A podium will be sent to both sides of the room & all the speakers.
  • All Wireless Microphone audio will be sent to all speakers
  • Video Control & Audio levels will all be controlled by the 306 A Podium
    • the 306 B touch panel's controls will be turned off while in combined mode.
• Separate mode means
  • that Computer Video, Computer Audio, & Wireless Microphone sound from the 306 A podium will be sent to the 306 A screens & speakers ONLY. 
  • that Computer Video, Computer Audio, & Wireless Microphone sound from the 306 B podium will be sent to the 306 B screens & speakers ONLY.

To Combine or Separate the room controls

• just touch the bar at the bottom of the screen to give that command. 
  • If you make a mistake & are in the wrong mode, don't worry, just touch that button again to get to the proper state.

To turn on the Projections screens,

• press the "ON" button in the projector's column

To Blank Out the projection screen, but not turn it off

• press the "video mute" button in the projector's column

THE PROVIDED DESKTOP COMPUTER

If you use the Provided Desktop Computer you will be able to:

• Display Powerpoint windows desktop screens as normal
• AND
• Use the Webcamera as your Zoom/Panopto camera
• Use the Webcamera mic OR the table top microphone to hear the table

The computers in the podiums should always be powered on. But, if they have gone to sleep:

• Wiggle the Mouse
• OR
• Touch a key on the keyboard to wake up the computer

If the display is still dark - Turn on the power to the display:

If you've confirmed the monitor is on & the computer is still dark.  Please let
sswtech@uw.edu
know or go to room 12 on the G level, so that we can start the computer for you.

Log in with your UWNETID

The computer's are automatically connected to the wireless network so once you're logged in - you can check email go to google drive/One drive ETC.
But if you'd like to physically load files on to the computer, look for the USB ports on the back left corner of the monitor as seen here:

ROOM AUDIO

to control the level of the provided desktop computer's (or your device that's connected to the HDMI cable) volume in the room:

• Move the slider under the label "HDMI Vol" to your desired volume
   
  • pro-tip! a youtube's video in this room has 3 volume sliders that can be set at different levels.  Putting
    • the youtube video window player's volume at 100%
    • the windows volume at 100%
    • & then using the touchpanel's "HDMI Vol" to control the volume is an easy way to control the volume reliably.

MICROPHONES

You have your option of using two mics in 306

The Webcamera Mic (if you need to send more of the presenter's voice to the zoom/panopto)

As seen here:

The table top mic (if you need to send more of audience audio to your zoom/panopto.), as seen here:

You'll just want to make sure to choose which mic you want by selecting them properly in your software as seen here:

Webcamera:

You can use the Logitech 930e as seen here (oriented towards the audience):

You an also flip that camera around to face the presenter, if you want to capture the video of your presenter as seen here:

Be sure to select that camera as your webcamera in the Zoom/Teams/Panopto software as demonstrated here:

The monitor arm can be positioned to best capture the image of the presenter or audience.

USING YOUR OWN DEVICE

Plug in your device to the HDMI cable with the purple flag.

The system will auto detect that you want to use your device & switch the displays and audio from the Provided Desktop to your device

• To switch back - unplug the cable with the purple flag to your device AND any other type of adapter, if used.

To use the Webcamera as a camera & the two optional mics.  Plug in the USB hub with the orange flag to your device

& select them as described above

TROUBLESHOOTING TIPS:

The system can sometimes get out of sync with itself. So to help re-sync it & put it in it's default state:

• If the rooms are combined:
  • press the "Press here to separate rooms" button
  • wait a few seconds.
  • Then press the "Press here to combine rooms" button again.
• If the rooms are Separate:
  • press the "Press here to combine rooms" button
  • wait a few seconds.
  • Then press the "Press here to separate rooms" button again.

This tells the system to reset itself & display the HDMI input.

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It's helpful to press the "Window Key + P" key combo BRIEFLY to bring up it's menu.

• if you hold down that key combo for too long, windows then rapidly cycles through the options and when you release one of the keys it will choose whichever settings it "landed on" when it wascycling very rapidly, including the option of "PC screen only" or "2nd screen only" which can cause great confusion.

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The input box on the podiums auto-switches between connected inputs.  For example:

• if a laptop is plugged in
  • the box switches to the laptop. 
• If it's unplugged
  • it switches back to the provided desktop.
• HOWEVER:
  • if there is an Apple HDMI to USB-C adapter plugged in, the system thinks a laptop is STILL plugged in & won't switch back to the provided desktop
    • The system will be showing a total black screen with no logo.
    • so you'll need unplug any adapter to make the system switch back to the provided desktop.

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Users can easily stop sending signal to any other screen.  So if the system is showing the "Aurora VLX" screen AND there's no adapter plugged into the laptop HDMI cable,

• Press the Windows + P keys at the same time to bring up the projector options
• & choose "duplicate" or "extend", depending on your goals.

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Not all MAC USB-C/Thunderbolt to HDMI adapters function well.
if you connect your adapter and the signal to the projectors, TVs/Monitors, or both is unstable or doesn't exist.  Please try another adapter.  sswtech@uw.edu in room 12 on the ground floor MAY have an adapter that will work for you.  but it's helpful to have your own official apple USB-C/Thunderbolt to HDMI adapter, for best results.

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